Position: Senior Project Manager I, Public Access (created February 2021)
Supervisor: Manager of Land & People Connections
Committees: Project Committee
Employment Type: Full Time exempt position
Compensation: Competitive salary based on skills and experience
Hours: Mutually agreed upon daytime schedule with some flexibility; some weekends and evenings with the opportunity to telecommute one day per week with prior coordination (possibly more pending status of Coronavirus pandemic)
The Project Manager – Public Access (PMPA) coordinates and oversees the work of staff, contractors and external partners to manage, protect, enhance and restore the recreational, conservation, and agricultural values of SLT lands. The PMPA develops public access goals and strategies, consistent with SLT’s overall strategic plan, and ensures that public access initiatives align with organizational goals and resources. The PMPA initiates and directs public access planning and infrastructure projects and public access management on SLT lands. The PMPA helps develop and administer public access-related funding and other partnerships. The PMPA also assists other SLT programs and projects as needed.
Manage public access planning and infrastructure development projects:
- Oversee project planning, design, and permitting
- Propose new projects based on SLT strategic goals and on-the-ground needs; identify possible funding sources and partnership opportunities; pitch project concepts to Lands program manager and on up the line as directed; prepare or provide input to funding proposals.
- Develop project work plans, budgets and staffing strategies (for in-house and external expertise, labor and equipment)
- Engage experts for technical aspects of project design and permitting that exceed SLT’s in-house capabilities
- Coordinate and/or prepare permit applications and coordinate with agency personnel to obtain permit approvals
- Administer projects and associated grants and services agreements
- Manage project staff, contractors and partnerships – set clear expectations of roles and responsibilities, keep flow of communication going so everyone’s aware of project status and any changes to scope and schedule
- Coordinate with SLT’s Business Management department on project start-up to get new projects into SLT financial tracking systems (timesheet form, accounting system, etc.)
- Set up and manage project files (digital, hard copy) in SLT’s shared record keeping systems; keep project records clean and organized so it’s easy to track project goals, decisions, finances and outcomes
- Prepare and manage contracts (including grant agreements, consultant and construction contracts) and related invoicing. Includes obtaining necessary internal approvals per SLT’s contracting process; coordinate contract amendments as needed
- Manage project budgets in concert with SLT financial management systems (e.g., quarterly reviews, budget-to-actuals)
- Track project schedule and deliverables
- Prepare required reports (e.g., for grants, mitigation service agreements) and provide status updates to program manager, Board committees and others as requested
Lead, or coordinate with others, on program-wide and regional initiatives, such as:
- Nature-based initiatives for public health and community well-being
- Development of a potential Solano County Parks District
- Broadening access to outdoor recreation and education opportunities
- Research programs and projects, including citizen science initiatives
Coordinate with the Lands Team to support overall management of SLT’s properties:
- Coordinate development, implementation and periodic updating of public access plans for specific properties. Integrate those plans with SLT’s strategic goals and specific plans for livestock grazing, special status species protection, invasive species management, resource enhancement and research. May include assisting with development of long-term management plans for special status species mitigation, and overseeing implementation of public access aspects of those plans (e.g., monitoring of visitor uses and resource impacts).
- Coordinate with other staff and external partners to manage public access, including administering agreements with user groups and public access management partners (e.g., local governments); coordinate with Field Operations Manager on operation and maintenance of public access facilities.
- Coordinate planning, permitting and implementation of improvements to public access infrastructure (e.g., trails, parking, restrooms, signage),
- Coordinate public access-related resource monitoring efforts, and prepare annual adaptive management plans in consultation with other Lands staff
- Coordinate public access-related research (e.g., effectiveness of different strategies to prevent adverse impacts of public access on other conservation values)
Provide technical support to other SLT programs and initiatives:
- Provide input to project planning and funding proposals in support of priority projects initiated by other staff and partners.
- Support programmatic planning and conservation initiatives, e.g. SNAP, ACE.
- Represent SLT at meetings and conferences.
- Support SLT’s development efforts by providing input to SLT publications, social media posts, donor tours and attending selected fundraising events.
The Project Manager – Public Access is accountable for delivering the following results:
- Projects and initiatives that are aligned with SLT strategic goals, financial resources, staffing capabilities, Land Trust Alliance standards and practices, and applicable laws and regulations.
- Strong in-house and external partnerships, maintained through clear communications of roles, desired outcomes and changes in project status. Includes periodic reports to Board of Directors and relevant Board Committees.
- Projects completed on time and within budget, allowing for adaptation to events beyond the SPM’s control
- Project outcomes that reflect a high degree of professionalism, make a significant contribution to SLT’s strategic goals, and are sustainable.
- Projects administered according to SLT systems for internal approvals, contracting, financial accounting and record keeping. Decision makers, future staff and auditors are able to understand project finances, significant decisions and outcomes based on project records.
Every team member at SLT is considered a leader who embraces the role they have been assigned and encourages colleagues to be their best through effective communication, collaboration and shared values. As a small organization, we are self-starters and are flexible to the ever-changing circumstances. We operate from a place of integrity, trust, and personal responsibility with the goal of representing SLT in a positive way. We have mutual respect for one another and use discretion in all business dealings and communication.
Position Requirements Minimum Education, Skills, Experience
- Bachelor’s Degree in Environmental Science, Outdoor Recreation Management or similar field that confers understanding of land and natural resource management issues related to public access
- At least 5 years of experience managing public works/construction projects with natural resource considerations.
- Experience preparing and managing complex budgets, including budgets for projects with multiple funding sources
- Strong overall computer skills, including some familiarity with geographic information systems
- Strong interpersonal skills
- Public speaking skills
- Understanding of concepts related to outdoor recreation and resource management
- Commitment to land preservation
- Commitment to providing outdoor recreation opportunities to people with diverse backgrounds and physical abilities
Preferred Education, Skills, Experience
- Master’s Degree in related field with 8 years of experience managing outdoor recreation programs and projects in sensitive natural areas
- Experience with GIS and GPS
- Experience interpreting scientific data
- Experience with permitting processes for outdoor recreation uses and infrastructure projects
SLT provides a portion of the employee’s health, dental, and vision insurance, matches up to 3% of employee’s contribution toward their 403.b retirement account, and provides eleven paid holidays and two weeks of vacation per year.